So, what we need is someone to fill Tiffany and Terri's roles in the planning of the event. I'm happy to keep doing the web site, buttons/name tags, memory book, detective work tracking folks down, email coordination, financial tracking and budgeting, and database management.
What does the rest of it entail you ask?
What we need is someone in Ukiah or nearby to plan the actual event, figure out the food and site, music, cleanup, decorations, If Brutocao's (or a full service place like it), then get a solid quote and negotiate the contract, figure the budget for food, music, entertainment, decorations, advertising, mailings, postage, po box etc, and set the price for the event. If somewhere else, like one of the clubs, then all the individual even pieces like chairs/tables/dinnerware/setup/cleanup/catering/bar/etc has to be coordinated and negotiated separately. An extra step when figuring the prices. Also someone needs to help locate and/or call all 400+ people in the database and get deposits.
In addition, we need to set up a po box, bank account, and put a deposit down on the location to hold the date. Save the date cards would need to be sent out in January/February, since many weddings are in July/August, and conflict with people's schedules, or make venues unavailable for us.
Nope, no money left over from last time. We budgeted to the penny, and donations have gone to paying hosting fees for this site. Which nearly covers all the costs of the site, but not all.
I have only had a handful of people offer to help, and less than twenty show interest in coming. Since next year is bound to be economically a dud, I'm not sure many people will have the funds to travel, let alone pay $75ish for the party.
I'd love to see you all again, we sure had fun last time...